Hi -

I have a project nearing completion that requires two weekends worth of work to test and then launch the product. I've tried to change the workweek calendar for all resources working on this project but it seems that one can't do so for just the two weekends needed i.e. you can't set a date range for a calendar. Further to this some of the resources are not dedicated to this project so even if I was to assign resources to a new calendar at the start of the week that ends with the first weekend of work, the extended workweek would apply to all those resources projects - which will mess up all those other project plans and schedules...so that won't work. I've not tested it but when I assign users to a different calendar, I'm not sure if the previously assigned calendar is still retained in the project plan (looking backwards in time).

For a specific project, is it not possible to specifiy the working vs. non-working days to cater for this above need?  

Thanks, Owen

Hi Owen,

Workweek calendars are global entities that are set to individuals, meaning that they are not set on a project-by-project basis.  So, the issue that you describe above cannot be solved by setting the workweek calendar for the person involved, as this would affect all of their work in all of their projects.

If you are using timesheets to track time, you are in luck in one respect.  Even if a person's calendar does not state that they work on weekends, the timesheets functionality will allow the person to track time on the weekend.

Now, for the issue of planning your tasks out so that it appears that the task runs over the weekend with the correct amount of effort and so that the duration of the project itself lines up, I would probably consider using a fixed-duration task with the correct amount of planned effort.  This task will span over the date range (over the weekend) if you start it on the Friday before.  If you are worried that it will slide your schedule because you have a dependency to the task or tasks before the weekend work, you could consider using a -1 day (minus one day) lag to line the task up appropriately.

The set-up is fairly simple, but if you need a hand, we would be happy to help.

Best regards,

I am having issues with the non-default workweek calendar as well.  I need to account for company holidays on the enterprise level across all projects and for all users, so that timelines and finish dates are accurate. Even though the Admin Help says that only one non-default calendar can be in effect for a specific date, the system for creating a non-default calendar doesn't involve/offer specific dates, only a generic week (monday - sunday).

Supplemental Workweek Calendars weren't built to handle holidays. They were built to manage more of a consistent non-standard schedule that a consultant or part time worker might have.

It is possible to manage vacation/holidays etc.. at the user level in a pinch - although I agree with what you are probably thinking - that this could be problematic with a large number of users.

 Which is why we have created the Non-Working time feature to be released at the end of this month (if all goes well).  With this you can specify segments of time that are for company holidays etc... and apply them to calendars (and thus, groups of users).

 For today you'll need to manage it at the individual user level whether by workweek exceptions or by assigning a user to a non-work task.  Hopefully this can get you through until then.

Steve. 

This seems related to an issue I've been wrestling with: Does Global non-working time (holidays) cascade to non-default calendars?

Situation: We have set up our Global work week calendar to reflect holidays, etc., and these holidays appear for everyone using the default calendar. However, I have one part-time resource (so far, I'll be adding more in the near future and would like to get this issue resolved before I do); she works 4, 9-hour days (Mon - Thurs). Holidays do not appear on her calendar and it's causing issues with project schedules.

BTW, MS Project handles her part-time work week fine; however once imported in Daptiv (we have not yet tried with Transit), the dates get pushed out--we suspect it's because Daptiv views her availability differently. I know... you would think that if Daptiv views her as more available than she is, the dates should compress... Another mystery. 

Please advise.